Within Vion we are using a variety of ERP systems (Enterprise Resource Planning) to process our Purchase and Sales orders. The invoices linked to those orders are all booked into SAP FiCo (SAP Finance and Controlling) and further processed by our Shared Service Centres. Because it was no longer possible to maintain ‘Check and Convert’, it had to be replaced. So a project was started to replace it with a new solution called ALI (Accounting Logic Interface).  

For the past 20+ years, all invoices were transferred to SAP FiCo via a tool called Check & Convert. During that period changes were made and new requirements were included. Unfortunately, it wasn’t clear what exact functionality existed in Check & Convert, so it was quite a challenge to replace the tool and making a budget or a time-plan was almost impossible. After a 2 year project where many topics were discovered and solved, processes described and standardized, and literally thousands of invoices were tested, we went live with the new solution!

Old system:

New system:

Many thanks to the project team and everyone who contributed to this project.

Thomas Lautenbacher and Alex Eekel